Billable-Hours Bot
Booking, proposals, invoices, and meeting notes on autopilot, so more hours are billable.
The problem
Admin eats the hours you could bill: scheduling back-and-forth, proposals, notes, and chasing payment.
The tools
| Tool & job | Plan | Monthly | Source |
|---|---|---|---|
| HoneyBookProposals, contracts, invoices, client portal | Starter (billed yearly) | $29 | Pricing pagechecked Nov 3, 2026 |
| CalendlyBooking links | Standard | $10 | Pricing pagechecked Nov 3, 2026 |
| FathomMeeting notes and action items | Free | $0 | Pricing pagechecked Nov 3, 2026 |
| Grok BotAssistant: drafts follow-ups and proposals from meeting notes, inbox triage | Premium | $30 | Pricing pagechecked Nov 3, 2026 |
| Smith.aiAnswers calls while you're with clients | Free (25 calls) | $0$3/call after 25 | Pricing pagechecked Nov 3, 2026 |
| Total | $69+ | $3/call after 25 | |
Bigger team? ChatGPT Business is $25/user/mo (min 2 seats).
How it works
- Put your Calendly link in your email signature and on your site.
- Fathom joins calls and writes the summary.
- Grok Bot turns the summary into a follow-up email + HoneyBook proposal draft.
- HoneyBook handles signature and payment.
Prices are starting list prices from each vendor's pricing page, checked on the date shown; some are promos and can change at renewal. Tool picks are editorial: paid listings never change a setup. Time saved is our estimate for a typical small business, not a measurement.
Rather have John set this up for you?
No tutorials, no trial and error. John comes to your business, sets this up on your accounts, tests it, trains you and your team, and keeps it running.
Free 20-min chat to start. Most setups land between $3,000 and $6,000, fixed price agreed before we start. Monthly support from $750/month: check-ins, fixes, and new automations as you grow.
Rather have John set this up for you?
He comes to your business anywhere in Maryland or DC, sets it up, trains your team and keeps it running. Free 20-min chat to start.